+1 346 221-8999
Bandeira Brasil

Productivity management: Learn how to face this challenge

Productivity has never been so discussed as in the last century. And that productivity is far beyond than just producing. People talk about the quality of products and services and how satisfied those who consume them are.

Productivity has never been so discussed as in the last century. And that productivity is far beyond than just producing. People talk about the quality of products and services and how satisfied those who consume them are.

All companies in the current economy are under pressure: they need to produce more and better. It consists in having productive professionals, efficient processes and reduced budgets. Have you ever heard that saying: time is money? It never made so much sense.

Companies’ mission is to find methods that really work and get high results while investing little. Your staff can find ways to make the company produce better, to do so, both you and your team need to be productive. And how to proceed?

Creating a system of automated management to optimize processes is one of the most important steps for business management. Don’t waste time, for example, with repetitive activities that can be optimized.

Making a company evolve without major difficulties demands from you, as a manager, the ability to be productive and able to motivate your team for everyone to be engaged and bring the results over the goals.

You need to learn how to manage your and your team’s productivity (and time) to survive the market that is increasingly demanding and dynamic. Do you want to learn how? Keep reading and we’ll teach you everything you need to know.

Manage your productivity

Not always your day goes as planned and perhaps it is because of an unforeseen event that happened during the day or your goals for the day were beyond your capacity.

The days seem shorter and the demands higher. How have you been handling it? Bearing this difficulty in mind, we offer some tips for you to optimize your time and get to the end of the day with your tasks completed.

Be organized and organize all you have to do. Have worksheets on your computer or on your calendar with all the information you need for the day. Keep your office organized and on your desk should be only what is absolutely necessary.

Plan! Before the day is over, plan the next day with all you need to do, including simple things, such as, for example, answer e-mails and meetings with your team.

Have well-defined tasks during the week to get a better view of appointments and thus optimize the time. Don’t get desperate to fulfill everything in just one day. Set daily goals and deadlines (according to your availability). If you can deliver a report only next week, don’t say that you will deliver it the next day.

Understand your obligations and divide the tasks with your team. Separate what is urgent and what is important. Everything that is already overdue and needs to be done immediately is an urgent demand. The important tasks are ones that you should give major attention, however, there is still time to solve them.

Don’t leave for tomorrow what you can do today. Delaying important tasks to invest time in situational tasks is a huge mistake and the result is the accumulation of work. Have a free moment during your working hours to relax your mind, whether it’s for a cup of coffee or talk to people, but have a defined time so as not to interfere with your schedule.

Some applications can help you be productive, but you can access the information from anywhere, anytime, since you have a connection. Google Calendar and Evernote are examples of great tools to manage activities and facilitate your daily control.

By putting these tips into practice you should be able to evaluate the productivity of your team and help them with time management, as well as motivate their performance in everyday life. So, your company will maintain high productivity with quality processes.

Improve your team’s productivity

The idea of doing more in less time is obvious, isn’t it? What you need to do as a manager is motivate your team to be productive. There is no use in requiring a high-performance if the employees are not happy at work.

Thinking about the challenges that you face every day with your team, we’ve defined some tips to improve the productivity of your employees. Before you put these tips into practice, run an analysis of the tasks and measure the time each one demands. Work with data and targets.

• Have well-defined goals and share them with the whole team;
• Divide the individual tasks by assigning goals and deadlines;
• Keep your work place organized;
• Have meetings with a scheduled time to begin and end. Avoid long and unproductive discussions;
• Train your staff to keep up with the demands of the market;
• Create internal communication channels;
• Reward employees for their performance;
• Give autonomy to take responsibilities.

Software to manage productivity

Individually controlling each of your company processes can be complex and will demand a long time from you. Your control method should be through a software that monitors and delivers you relevant data.

Through online tools, with efficient processes, your team can solve everyday demands in a much shorter time, and it allows you to keep track of everything that is being done via system.

If you don’t measure and analyze what your employee does, you won’t be able to effectively manage the work. The software offers features to evaluate and monitor the demands, enabling you to make specific improvements.

The reporting is your source of data for analyzing employee’s productivity, such as, for example, whether the tasks are being delivered in time and if these employees are overloaded.

The key to success is to manage the personal time and business processes using software to improve the workflows. Don’t forget to set achievable goals and share them with your team.

In this article you’ve learned practical tips about managing productivity in small and large companies in a dynamic market. Now you know that it is possible to demand a good performance from your team, once there is organization and clear definition of goals.