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4 tips to transform organizational inefficiency into efficiency

Despite management measures you take to update and optimize the internal processes of your company, it is inevitable that not has failed.

Despite the management measures taken to hasten and optimize your company’s internal processes, flaws are inevitable. All organizations are made of human beings who are prone to error, thus it is not possible to demand perfection all the time.

Excessive red tape, especially in public sectors, is a major contributing factor to inefficiency. The more bureaucratic a company is the less its processes are likely to be objective and concluded within the previously established deadline.

Are you interested in getting acquainted with some of the reasons for inefficiency and how to solve this common problem?
Continue reading this post and by the end you will be able to apply these tips to your business.

Inefficiency and money loss

According to researches, companies lose an average of 30 thousand dollars per year for each employee, only because of inefficiency. Can you imagine how many other projects you could start with this money?

Information technology brings progress into organizational processes because they allow employees to be connected in real time exchanging information and therefore hastening processes.

This contributes to quick and easier to monitor results, once they are in a platform and all data can be analyzed at any time. These software products which focus on process optimization are extremely useful for several departments.

Some companies however insist on maintaining bureaucratic process and thus preventing progressive growth. Young and attentive companies hire management skilled professionals to assign them autonomy in order to hasten processes and diminish whatever is unnecessary.

This way professionals feel more committed as they take responsibilities towards the company. Another benefit is the decrease of the administrative expenses that long processes demand. In corporate business, time is money after all.

Is inefficiency the manager’s fault?

What do you think? Is a company with exhausting bureaucratic processes and inefficient employees the manager’s fault? Each company is a different case and therefore it is not possible to determine who is right or wrong. It is all about reflecting on your own case specifically.

We are relating to someone all the time, either friends, relatives or coworkers. A lot of your personality can be defined based on the relationships you have got. As in every type of relationship, there is the power of influence the other person.

Inside business environment, managers are the ones with major influence and in most cases their relationship with the staff is distant and hierarchical. Employees feel uncomfortable with talking to their boss.

But have you ever thought about why managers are usually crabby and stressed out? Besides taking great responsibilities and work too much, they go under a lot of pressure. This aggressive behavior that frighten employees ensures that these report less or wait until managers reach them.

Then inefficiency takes place. On the other hand, the staff proactivity is questioned once as a part of the company they must contribute to greater and better results.

The influence method on human relations inside the companies should be reconsidered. From the authoritarian manager who gives orders to the one who influences through suggestions. This change tends to only enhance intern relationships and managers’ image, imparting they are asking instead of demanding.

It is quite better employees working without much pressure and feeling welcome inside the company. Bringing all staff together and creating a pleasant relationship between them contributes to processes agility.

Now that you understand some of the reasons why inefficiency crops up in companies, check out 4 tips to reduce operational inefficiency:

  1. Update processes stages

Changes in the way the processes are conducted should be done only by someone who deeply knows each stage real needs and its importance to the organization.

With the available online platforms, it is possible to accelerate processes data can be analyzed faster by fewer people, once it can be accessed in real time. Hence the company is bound to benefit from the increase of productivity, decrease of expenses per employee, fulfillment of demands deadlines and consequently a process standardization.

  1. Keep the organogram well defined

After reconsidering processes’ steps, there will be changes in the staff. This will result on the organogram update and administrative functions reshuffle. The ideal is that the entrepreneur has on their side professionals that would do their best for the company and adapt to changes.

Changes affect relationships between employees. Considering this it is necessary to choose professionals who put the company’s goals in the first place and will not contribute to intrigue between coworkers. This way you get to know your employees, make the process more productive and delegate the power of decision.

  1. Never forget the goals

You have got your goals since the company’s foundation. Goals vary according to time and they are essential to continue growing and increase profit. Your goal must be adapted as you observe the results.

Track every stage of the process so then you are able to propose improvement and even though administrative tasks take most of the time, do not lose sight of setting goals.

  1. Establish routine

It is through routine that you will be able to keep track of whether changes worked out and how your team is reacting to the new format. Review institutional processes and planning, measuring results and identifying new ideas for improvement are points to be checked by the manager and presented in periodical meetings.

Transforming inefficiency into efficiency is a constant challenge that can be easier with support to productivity increasing.

Have you implanted any system to fend inefficiency and have had good results? Leave your comments about your experience.